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2018-01-01 | BWBV0006293 | Algemeen Reglement van de Wereldpostunie

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@ -45,8 +45,9 @@ On the basis of proposals by member countries, the Council of Administration and
1.3 set the date for the entry into force of the Acts;
1.4 adopt its Rules of Procedure and the amendments to those Rules;
1.5 consider the comprehensive reports on the work of the Council of Administration, the Postal Operations Council and the Consultative Committee, covering the period from the previous Congress, presented by these respective bodies in accordance with articles 111, 117 and 125 of the General Regulations;
1.6 adopt the Union’s strategy;
1.7 fix the maximum amount of the Union’s expenditure, in accordance with article 21 of the Constitution;
1.6 adopt the Union's strategy;
1.6bis approve the draft quadrennial UPU business plan;
1.7 fix the maximum amount of the Union's expenditure, in accordance with article 21 of the Constitution;
1.8 elect the member countries to sit on the Council of Administration and the Postal Operations Council;
1.9 elect the Director General and Deputy Director General;
1.10 set in a Congress resolution the ceiling of the costs to be borne by the Union for the production of documents in Chinese, German, Portuguese and Russian.
@ -89,7 +90,7 @@ The following entities, if duly designated by the Council of Administration in a
**3.** The forty other members of the Council of Administration shall be elected by Congress on the basis of an equitable geographical distribution. At least a half of the membership is renewed at each Congress; no member country may be chosen by three successive Congresses.
**4.** Each member of the Council of Administration shall appoint its representative, who shall be competent in postal matters. The members of the Council of Administration shall take an active part in its work.
**4.** Each member of the Council of Administration shall appoint its representative. The members of the Council of Administration shall take an active part in its work.
**5.** The office of member of the Council of Administration shall be unpaid. The operational expenses of this Council shall be borne by the Union.
@ -188,7 +189,7 @@ Principles
**2.** The members of the Postal Operations Council shall be elected by Congress on the basis of qualified geographical distribution. Twenty-four seats shall be reserved for developing member countries and sixteen seats for developed member countries. At least one third of the members shall be renewed at each Congress.
**3.** Each member of the Postal Operations Council shall appoint its representative, who shall have responsibilities for delivering services mentioned in the Acts of the Union. The members of the Postal Operations Council shall take an active part in its work.
**3.** Each member of the Postal Operations Council shall appoint its representative. The members of the Postal Operations Council shall take an active part in its work.
**4.** The operational expenses of the Postal Operations Council shall be borne by the Union. Its members shall not receive any payment.
@ -199,19 +200,19 @@ Principles
The Postal Operations Council shall have the following functions:
1.1 Coordinates practical measures for the development and improvement of international postal services.
1.2 Takes, subject to Council of Administration approval within the framework of the latter’s competence, any action considered necessary to safeguard and enhance the quality of and to modernize the international postal service.
1.2 Takes, subject to Council of Administration approval within the framework of the latter's competence, any action considered necessary to safeguard and enhance the quality of and to modernize the international postal service.
1.3 Decides on the contacts to be established with member countries and their designated operators in order to carry out its functions.
1.4 Takes the necessary steps to study and publicize the experiments and progress made by certain member countries and their designated operators in the technical, operational, economic and vocational training fields of interest to the postal services.
1.4 Takes the necessary steps to study and publicize the experiments and progress made by certain member countries and their designated operators in the technical, operational, economic and vocational training fields of interest to other member countries and their designated operators.
1.5 Takes, in consultation with the Council of Administration, appropriate steps in the sphere of technical cooperation with all member countries of the Union and their designated operators and in particular with the new and developing countries and their designated operators.
1.6 Examines any other questions submitted to it by a member of the Postal Operations Council, by the Council of Administration or by any member country or designated operator.
1.7 Receives and discusses reports as well as recommendations from the Consultative Committee and, when matters of interest to the Postal Operations Council are involved, to examines and comments on recommendations from the Consultative Committee for submission to Congress.
1.8 Designates those of its members that will serve as members of the Consultative Committee.
1.9 Conducts the study of the most important operational, commercial, technical, economic and technical cooperation problems which are of interest to all member countries or their designated operators, including questions with major financial repercussions (charges, terminal dues, transit charges, airmail conveyance rates, parcel-post rates, and the posting abroad of letter-post items), and prepares information, opinions and recommendations for action on them.
1.10 Provides input to the Council of Administration for the development of the draft Strategy to be submitted to Congress.
1.10 Provides input to the Council of Administration for the development of the draft Union Strategy and draft quadrennial business plan to be submitted to Congress.
1.11 Studies teaching and vocational training problems of interest to member countries and their designated operators, as well as to the new and developing countries.
1.12 Studies the present position and needs of the postal services in the new and developing countries and prepares appropriate recommendations on ways and means of improving the postal services in those countries.
1.13 Revises the Regulations of the Union within six months following the end of the Congress unless the latter decides otherwise; in case of urgent necessity, the Postal Operations Council may also amend the said Regulations at other sessions; in both cases, the Postal Operations Council shall be subject to Council of Administration guidance on matters of fundamental policy and principle.
1.14 Formulates proposals which shall be submitted for the approval either of Congress or of member countries in accordance with article 140; the approval of the Council of Administration is required when these proposals concern questions within the latter’s competence.
1.12 Studies the present position and needs of the new and developing countries and prepares appropriate recommendations on ways and means of improving their postal services.
1.13 Revises the Regulations of the Union within six months following the end of the Congress unless the latter decides otherwise; the Postal Operations Council may also amend the said Regulations at other sessions; in both cases, the Postal Operations Council shall be subject to Council of Administration guidance on matters of fundamental policy and principle.
1.14 Formulates proposals which shall be submitted for the approval either of Congress or of member countries in accordance with article 140; the approval of the Council of Administration is required when these proposals concern questions within the latter's competence.
1.15 Examines, at the request of a member country, any proposal which that member country forwards to the International Bureau under article 139, prepares observations on it and instructs the International Bureau to annex these observations to the proposal before submitting it for approval to the member countries.
1.16 Recommends, if necessary, and where appropriate after approval by the Council of Administration and consultation of all the member countries, the adoption of regulations or of a new procedure until such time as Congress takes a decision in the matter.
1.17 Prepares and issues, in the form of recommendations to member countries and designated operators, standards for technological, operational and other processes within its competence where uniformity of practice is essential; it shall similarly issue, as required, amendments to standards it has already set.
@ -271,10 +272,14 @@ Principles
The Consultative Committee shall consist of:
1.1 non-governmental organizations representing customers, delivery service providers, organizations of workers, suppliers of goods and services to the postal services sector and like organizations of individuals and companies which have an interest in supporting the mission and objectives of the Union. Where such organizations are registered, they must be registered in a member country of the Union;
1.1 non-governmental organizations representing customers, delivery service providers, organizations of workers, suppliers of goods and services to the postal services sector and like organizations of individuals and companies which have an interest in supporting the mission and objectives of the Union;
1.1bis high-level figures from the postal sector recommended by member countries or the bodies of the Union concerned, including the Consultative Committee;
1.1ter civil society organizations: regional and non-governmental international postal organizations, as well as standardization, financial and development organizations, not provided for under 1.1;
1.2 members designated by the Council of Administration from among its members;
1.3 members designated by the Postal Operations Council from among its members.
**1bis.** If any organizations are registered, they must be registered in a Union member country.
**2.** The operational costs of the Consultative Committee shall be shared by the Union and members of the Committee as determined by the Council of Administration.
**3.** The members of the Consultative Committee shall not receive remuneration or any other compensation.
@ -367,12 +372,14 @@ Furthermore, the Director General shall have the following duties:
3.1 acts as depositary of the Acts of the Union and as intermediary in the procedure of accession and admission to and withdrawal from the Union;
3.2 notifies the decisions taken by Congress to all the Governments of member countries;
3.3 notifies all member countries and their designated operators of the Regulations drawn up or revised by the Postal Operations Council;
3.4 prepares the draft annual budget of the Union at the lowest possible level consistent with the requirements of the Union and submits it in due course to the Council of Administration for consideration; communicates the budget to the member countries of the Union after approval by the Council of Administration and executes it;
3.4 prepares the draft annual budget of the Union at the lowest possible level consistent with the requirements of the Union and submits it in due course to the Council of Administration for consideration;
communicates the budget to the member countries of the Union after approval by the Council of Administration and executes it;
3.5 executes the specific activities requested by the bodies of the Union and those assigned to him by the Acts;
3.6 takes action to achieve the objectives set by the bodies of the Union, within the framework of the established policy and the funds available;
3.7 submits suggestions and proposals to the Council of Administration or to the Postal Operations Council;
3.8 following the close of Congress, submits proposals to the Postal Operations Council concerning changes to the Regulations required as a result of Congress decisions, in accordance with the Rules of Procedure of the Postal Operations Council;
3.9 prepares, for the Council of Administration and on the basis of directives issued by the Councils, the draft Union Strategy to be submitted to Congress;
3.9 prepares, for the Council of Administration and on the basis of directives issued by the Councils, the draft Union Strategy and draft quadrennial UPU business plan to be submitted to Congress;
3.10 prepares, for approval by the Council of Administration, a four-yearly report on the member countries’ performance in respect of the Union Strategy approved by the preceding Congress, which will be submitted to the following Congress;
3.11 ensures the representation of the Union;
3.12 acts as an intermediary in relations between:
@ -383,9 +390,9 @@ Furthermore, the Director General shall have the following duties:
3.12.4 the UPU and the international organizations or the associations or enterprises that the bodies of the Union wish to consult or associate with their work;
3.13 assumes the duties of Secretary General of the bodies of the Union and supervises in this capacity, taking into account the special provisions of these General Regulations, in particular:
3.13.1 the preparation and organization of the work of the Union’s bodies;
3.13.1 the preparation and organization of the work of the Union's bodies;
3.13.2 the preparation, production and distribution of documents, reports and minutes;
3.13.3 the functioning of the secretariat at meetings of the Union’s bodies;
3.13.3 the functioning of the secretariat at meetings of the Union's bodies;
3.14 attends the meetings of the bodies of the Union and takes part in the discussions without the right to vote, with the possibility of being represented.
### Artikel 128
@ -402,7 +409,9 @@ Furthermore, the Director General shall have the following duties:
### Artikel 130
**1.** The International Bureau shall prepare and make available through the UPU website all the documents published on the occasion of each session. The International Bureau shall also indicate new e-document publications on the UPU website by means of an efficient web-signalling system.
**1.** The International Bureau shall prepare and make available through the UPU website all the documents published, in the language versions specified in article 155, at least two months before each session. The International Bureau shall also indicate new e-document publications on the UPU website by means of an efficient web-signalling system.
**2.** Furthermore, the International Bureau shall physically distribute Union publications, such as International Bureau circulars and CA and POC Summary Records, only at the request of an individual member country.
### Artikel 131
@ -464,7 +473,13 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
**4.** Drafting proposals shall be headed “Drafting proposal” by the member countries which submit them and shall be published by the International Bureau under a number followed by the letter R. Proposals which do not bear this indication but which, in the opinion of the International Bureau, deal only with drafting points shall be published with an appropriate annotation; the International Bureau shall draw up a list of these proposals for Congress.
**5.** The procedure prescribed in paragraphs 1 and 4 shall not apply either to proposals concerning the Rules of Procedure of Congresses or to amendments to proposals already made.
**5.** The procedure prescribed in paragraphs 1 and 4 shall not apply to proposals concerning the Rules of Procedure of Congresses.
### Artikel 138bis
**1.** Amendments to proposals already made, excluding those submitted by the Council of Administration or the Postal Operations Council, may continue to be presented to the International Bureau in accordance with the provisions of the Rules of Procedure of Congresses.
**2.** Amendments to proposals submitted by the Council of Administration or the Postal Operations Council shall be received by the International Bureau at least two months before the opening of Congress. Beyond this point, member countries may present their amendments at Congress sessions.
### Artikel 139
@ -474,7 +489,7 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
### Artikel 140
**1.** Every proposal concerning the Convention, the Agreements and their Final Protocols shall be subject to the following procedure: where a member country has sent a proposal to the International Bureau, the latter shall forward it to all member countries for examination. They shall be allowed a period of two months in which to examine the proposal and forward any observations to the International Bureau. Amendments shall not be admissible. Once these two months have elapsed, the International Bureau shall forward to member countries all the observations it has received and invite each member country to vote for or against the proposal. Member countries that have not sent in their vote within a period of two months shall be considered to have abstained. The aforementioned periods shall be reckoned from the dates of the International Bureau circulars.
**1.** Every proposal concerning the Convention, the Agreements and their Final Protocols shall be subject to the following procedure: where a member country has sent a proposal to the International Bureau, the latter shall forward it to all member countries for examination. They shall be allowed a period of 45 days in which to examine the proposal and forward any observations to the International Bureau. Amendments shall not be admissible. Once these 45 days have elapsed, the International Bureau shall forward to member countries all the observations it has received and invite each member country to vote for or against the proposal. Member countries that have not sent in their vote within a period of 45 days shall be considered to have abstained. The aforementioned periods shall be reckoned from the dates of the International Bureau circulars.
**2.** If the proposal relates to an Agreement or its Final Protocol, only the member countries which are parties to that Agreement may take part in the procedure described in paragraph 1.
@ -492,9 +507,9 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
**1.** Proposals for amending the Regulations shall be dealt with by the Postal Operations Council.
**2.** No support by a member country shall be required for submitting any proposal to amend the Regulations.
**2.** The support of at least one member country shall be required for submitting any proposal to amend the Regulations.
**3.** Such a proposal shall not be considered unless the Postal Operations Council agrees to its urgent necessity.
**3.** (Deleted.)
### Artikel 143
@ -512,7 +527,7 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
### Artikel 145
**1.** Subject to the provisions of paragraphs 2 to 6, the annual expenditure relating to the activities of bodies of the Union may not exceed 37,235,000 Swiss francs for the years 2013 to 2016.
**1.** Subject to the provisions of paragraphs 2 to 6, the annual expenditure relating to the activities of bodies of the Union may not exceed 37,235,000 Swiss francs for the years 2017 to 2020. In the event that the Congress planned for 2020 is postponed, the same ceilings shall also apply to the post-2020 period.
**2.** The expenditure relating to the convening of the next Congress (travelling expenses of the secretariat, transport charges, cost of installing simultaneous interpretation equipment, cost of reproducing documents during the Congress, etc.) shall not exceed the limit of 2,900,000 Swiss francs.
@ -528,9 +543,9 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
**1.** Countries which accede to the Union or are admitted to the status of members of the Union as well as those which leave the Union shall pay their contributions for the whole of the year during which their admission or withdrawal becomes effective.
**2.** Member countries shall pay their contributions to the Union’s annual expenditure in advance on the basis of the budget laid down by the Council of Administration. These contributions shall be paid not later than the first day of the financial year to which the budget refers. After that date, the sums due shall be chargeable with interest in favour of the Union at the rate of 6% per annum from the fourth month.
**2.** Member countries shall pay their contributions to the Union's annual expenditure in advance on the basis of the budget laid down by the Council of Administration. These contributions shall be paid not later than the first day of the financial year to which the budget refers. After that date, the sums due shall be chargeable with interest in favour of the Union at the rate of 6% per annum from the fourth month.
**3.** Where the arrears of mandatory contributions, not including interest, owed to the Union by a member country are equal to or more than the amount of the contributions of that member country for the preceding two financial years, such member country may irrevocably assign to the Union all or part of the credits owed it by other member countries, in accordance with the arrangements laid down by the Council of Administration. The conditions of this assignment of credit shall be determined by agreement reached between the member country, its debtors/creditors and the Union.
**3.** Where the arrears of mandatory contributions, not including interest, owed to the Union by a member country are equal to or more than the amount of the contributions of that member country for the preceding two financial years, such member country may irrevocably assign to the Union all or part of the credits owed it by other member countries, in accordance with the arrangements laid down by the Council of Administration. The conditions of this assignment of credit shall be determined by agreement reached between the member country, its debtors/ creditors and the Union.
**4.** A member country which, for legal or other reasons, cannot make such an assignment must undertake to conclude a schedule for the amortization of its arrears.
@ -542,6 +557,10 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
**8.** The provisions under paragraphs 3 to 7 apply by analogy to the translation costs billed by the International Bureau to member countries belonging to the language groups.
**9.** The International Bureau shall send bills to member countries at least three months before their due date. The original bills shall be sent to the correct address provided by the member country concerned. Electronic copies of the bills shall be sent via e-mail as pre-advice or alerts.
**10.** Furthermore, the International Bureau shall provide member countries with clear information each time it charges them interest on overdue payment of particular bills, so that member countries can easily verify to which bills the interest corresponds.
### Artikel 147
**1.** A Reserve Fund shall be established with the Union to cover shortfalls in financing. Its amount shall be fixed by the Council of Administration. The Fund shall be maintained primarily from budget surpluses, and may also be used to balance the budget or reduce the amount of member countries’ contributions.
@ -556,7 +575,7 @@ Subject to the exceptions provided for in paragraphs 2 and 5, the following proc
**1.** Any member country unable to make the assignment provided for in article 146.3 and which does not agree to submit to an amortization schedule proposed by the International Bureau in accordance with article 146.4, or which does not comply with such a schedule shall automatically lose its right to vote at Congress and at meetings of the Council of Administration and the Postal Operations Council and shall no longer be eligible for membership of these two Councils.
**2.** Automatic sanctions shall be lifted as a matter of course and with immediate effect as soon as the member country concerned has paid its arrears of mandatory contributions owed to the Union, in capital and interest, or has agreed to submit to a schedule for the amortization of the arrears.
**2.** Automatic sanctions shall be lifted as a matter of course and with immediate effect as soon as the member country concerned has paid its arrears of mandatory contributions owed to the Union, in capital and interest, or has agreed with the Union to submit to a schedule for the amortization of the arrears.
### Artikel 150